Checking-in Chromebooks at end of school year

3,500 Chromebooks being checked-in, inventoried
Posted on 05/18/2018
(SPS) - One month.

That's how long it takes to round up the 3,500 Chromebooks we issue to students between 3rd and 12th grades in the district.

Teacher Carla Cale, who is in week three of wrangling up the devices, leads the charge in the process. She receives help - usually three to four people - when she enters a school to begin the day-long task.

A small group of students is ushered into a room where they listen to a quick tutorial from Cale on how the check-in will work. After that, the students begin going through four stations to get the device checked back in for the summer.

The devices are checked to make sure they have their asset sticker for inventory purposes, student name sticker, serial number sticker, and the chargers are checked to make sure they're working properly.

Those stickers are scanned into a database called Destiny which allows the district to keep tabs on each device, its maintenance history, and the student it is assigned to. Following the inventory process, repairs begin with the majority of the maintenance work being the replacement of keyboard keys that have popped off.

The Chromebooks are then stored for the summer and the check-out process begins at the beginning of the school year.

"It's a never-ending cycle, but, it's a good cycle," said Cale.

We caught up with the team at the Junior High on Thursday where they were working on getting the 600 or so devices checked-in from the 8th and 9th graders. Watch that video here.

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